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For our client, a private bank located in the heart of Zurich, we are seeking an experienced Administration Officer to join their dynamic team. The ideal candidate brings expertise in administrative and operational office management and is available to work flexibly at a 40% workload capacity.
Administration Officer-Private Banking w/m/d about 40% (flexible)
Job description
Description of responsibilities:
- Manage incoming calls.
- Prepare and maintain meeting rooms, including welcoming visitors.
- Coordinate catering for internal and external meetings.
- Plan and organize events (e.g., town halls) and international meetings.
- Prepare expense reports for senior management.
- Distribute and collect documents for board meetings and audits.
- Arrange business travel for employees.
- Support marketing activities (e.g., events, vouchers, gifts, and cards).
- Handle internal and external mail, including courier services.
- Perform general administrative tasks (e.g., monthly client mailings, key/badge management,document scanning).
- Oversee office equipment maintenance and resolve technical issues.
Expected profile
- Commercial Apprenticeship or equivalent qualification.
Specific Knowledge and Skills:
- Exceptional organizational skills with a proactive mindset and the ability to effectively prioritize tasks.
- Professional, friendly, and trustworthy demeanor.
- Flexible and proactive approach to responsibilities.
- Strong ability to perform under pressure while maintaining composure and adapting to shifting priorities.
- Excellent communication skills across phone, email, and in-person interactions.
- Discreet and polished appearance with a strong commitment to maintaining confidentiality.
- High level of service orientation and customer focus.
We are looking for a dedicated and organized individual who thrives in a dynamic environment. If you are detail-oriented, proactive, and enjoy working with people, we would love to hear from you! The responsible person, Laura Biermann, looks forward to receiving your application documents (CV with photo and a short motivation letter) via email.
Do you have a question about this position? Get in touch with us!
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